Training

PAYROLL AND HUMAN RESOURCE

The Payroll and Human Resource Training workshops are aimed at bridging the gap between Accounts and Human Resource Departments. Workshop participants are equipped with knowledge to sharpen and broaden their payroll management skills to meet today’s payroll dynamic demands and modern technology trends. The training also helps bring about industrial harmony because the participants serve Management and the General workforce better.

We have well designed training materials which combines topics both from Accounting such as Zambian Payroll Taxation and Human Resource such as Zambian Labour Laws, Amendments to the Laws and Various Statutory Instruments.

Ministry of Labour and Social Security always sends representatives to handle some topics that relate to Labour matters and all challenging labour matters experienced by participants.

Various institutions have taken advantage of this training platform because in Zambia we do not have official formal training mainly focusing on payroll administration which integrates Human Resource Management and Accounts.

Training Details

 Payroll and Human Resource (3 days duration) 

  • Payroll Practitioner -qualifications, skills and competencies to discussed
  • Payroll Stakeholders – Appreciating the environment and understanding how to manage various stakeholders
  • Payroll Ethics – Dos and Don’ts of the profession and appreciating ethical, legal and professional standards
  • Payroll Terminologies – Getting to know all the payroll terms
  • Payroll Life cycle – Getting to know and appreciating various payroll activities
  • All Zambian Labour Laws – Awareness and Appreciation of all the Zambian Labour Laws.
  • Drill down on the employment Act Code, 2019, Employee and Employer rights, before, employment
  • SI No. 69 of 2018, SI No. 70 of 2018 and SI No. 71 of 2018
  • Drill down on National Pension Scheme Act (NAPSA), Amendment Act No 7 of 2015
  • Payroll Taxation – Hands on and intensive calculations.
  • Payroll Formulas – Computations of Leave, Overtime, Gratuity, Redundancy, Retirement, Repatriation benefits
  • Payroll software – Hands on, Tax verifications, Pay slip Interpretation
  • Payroll filling – Filling standards, knowing what to file, when and how
  • Payroll audit – Being able to carry out a payroll Audit. Ghost workers, Payroll formulas, taxation, compliance, ETC,. Preparing for Internal or External Audit, we also Practice notes in line with new revenue measures by ZRA to know what is taxable and how and what is not taxable and why not
  • Employee Self Service – Getting to appreciate ESS and assessing its suitability for your organization
  • Showcasing of ESoft HRIS – we also show case our Human Resource Information system (HRIS)

EMPLOYMENT CODE ACT 2019 COMPLIANCE AND IMPLEMENTATION

The Employment Code Act 2019 has been enacted and some aspects of the labour market has changed and therefore training is essential.

This training is meant to help participants appreciate various changes to the labour laws that need immediate implementation and those requirements that can be pushed forward up to the end of the grace period.

This training also has an Answer and Question session with a representative from the Labour Commissioner ‘s Office.

MICROSOFT EXCEL INTERMEDIATE & ADVANCED

Microsoft Excel is useful for data organization, analysis, calculations, projections, planning and decision making. Our research and experience point to the fact that users only utilize less than 5% of the features. In order to appreciate the technology training is essential. This intensive three days hands on workshop focuses on excel features meant to sharpen delegates skills so as to provide solutions to various challenging excel tasks.

Our experienced tutors have simplified and tailored the training material for easier understanding and quick assimilation. We have multiple examples and hands on exercises to perfect the acquired skills. Our training builds up from the basics to make sure all the participants are at the same platform.

Some of the topics that will be discussed include but not limited to the following: –

  • Level 1 Basic – Provides the firm foundational knowledge and builds a solid understanding on the Basics of Microsoft Excel in readiness for more challenging tasks. We look at the General Architecture of Microsoft. We also look at Basic Essential Skills, Formulas and Formula Auditing and Graphs.
  • Level 2 Intermediate: Builds up from the Basics and Basic Skills, topics include; Introduction to functions such (SUM, SUMIF, SUMIFs, MAX, AVERAGE, COUNT, COUNTA, COUNTIF, DATEDIF, TODAY (), NOW(), MID, LEFT, RIGHT,CONCATENATE, ETC) . WE also look at Data Validation and Security, NESTED IF Function, IFs and other advanced functions.
  •  Level 3 Advanced: Builds up from Basic and Intermediate skills, we look at reference functions such as VLOOKUP, HLOOKUP, MATCH and INDEX Functions, Pivot Tables, Pivot Charts and VBA Macros. We further look at Advanced Excel Skills, short cuts and tools for handling complex data.

DISCIPLINE ADMINISTRATION

 Looks at the disciplinary and grievance procedure, we look at a variety of disciplinary codes and various charges suitable for offences. Hands on and practical case studies and group work.

  • What is the role of Human Resource with regards to Discipline Administration?
  • Can the Human Resource Manager Chair a Case hearing?
  • Can an employee be represented by a practising lawyer during a case hearing?
  • Can a company use a lawyer to chair a case hearing?
  • Does the disciplinary code apply to all employees or Workers?
  • What is the difference between a worker and an employee?
  • Can a Disciplinary Committee Chairperson use his discretion to forgive an employee who has been found guilty of committing an offence?
  • Can management use its discretion for an employee who has been found guilty of committing an offence? Or will this be setting a bad precedence?

DAY ONE

  • Disciplinary code and grievance procedure (Template provided)
  • Constituting of a Disciplinary Committee
  • Choosing a chairperson
  • Role of Human Resource
  • Conducting a Disciplinary hearing ( Check list Template provided)
  • How to take minutes (Template provided)
  • How to raise a charge (charge form template provided)
  • Exculpatory statements (template provided)
  • Organising witnesses
  • Organising a case hearing
  • Writing a written warning letter (template provided)
  • Writing/recording a verbal warning
  • Writing a summary dismissal (template provided)
  • Handling an appeal
  • Handling performance related case hearing
  • Handling termination of probation
  • Handling non-renewal on contract
  • Case study, group work and group work presentations.
  • A closer look at court judgements with regards to disciplinary cases.

DAY TWO

PERFORMANCE MANAGEMENT

This module looks at performance management, it looks at how to prepare and conduct performance management.

  • Types of performance evaluations
  • Components of performance management
  • Reasons for performance management
  • Designing performance objectives
  • Key Performance Areas (KPAs) vs Key Result Areas (KRAs)
  • Key Performance Indicators (KPIs)
  • Competencies
  • Designing performance management form (template provided)
  • Preparing for performance reviews
  • Conducting performance reviews
  • Managing Performance Review Results
  • Rewarding Top (Star) Performers
  • Managing Poor Performance
  • Providing feedback and recommendations
  • Probation review (probation review template provided)
  • Case study, group work and group work presentations.

NATIONAL HEALTH INSURANCE SCHEME IMPLEMENTATION

The National Health Insurance Act, 2018, Act No. 2 of 2018 was assented to by the Republican President on 11th April 2018. The Act has now been activated by Statutory Instrument No. 63 of 2019 and payroll deductions commenced effective October 2019 and the first remittance was due on 10th November 2019.

This training is meant to offer guidance on how to go about the implementation process of the National Insurance Health Scheme (NHIS). We shall further analyze and discuss on to the provisions of The National Health Insurance Act, 2018 and the effect it has on the existing Medical and Insurance Schemes.

This training also has an Answer and Question session with a representative from the National Health Insurance Management Authority(NHIMA)  ‘s Office.

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